Education:

Associate Diploma or equivalent – Essential

Bachelor Degree in related field – Preferred

Experience:

Minimum of two (2) years’ experience in related field. English Language skills: IELTS: 6, STEP: 75, or TOEFL: (PBT: 500) (IBT: 61)

Other Skills:

English Typing Speed: 40 wpm

For Arabic speakers: Arabic Speed: 30 wpm

– Performs and provides daily administrative support to the department.

– Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

– Analyzes incomings memoranda, submissions, and reports to determine significance and plans distributions.

– Opens, sorts, and distributes incoming correspondence, including faxes and emails.

– Prepares responses to correspondence containing routine inquiries.

– Acts and assists as the primary contacts of the department and ensures all appointments or booked meetings are properly delegated or relayed to the immediate personnel.

– Manage and maintain executives’ schedules.

– Manages the routine daily inquiries and refer to the right personnel for immediate action.

– Prepares / transcribes correspondence, attends and prepares minutes of meeting, facilitates committee meeting and formulates committee formation orders as required.

– Open, sort, and distribute incoming correspondence, including faxes and email.

– Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

– Prepare responses to correspondence containing routine inquiries.

– Prepare agendas for the scheduled meetings including document packages and ensures timly distribution of information in preparation for the meeting.

– Maintains confidentiality at all times. – Perform other job related duties as required.